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It’s critical that you take the necessary precautions and adhere to good event security and safety practice when organising your event

As the festive season comes snowballing towards us, many of us will be organising a Christmas party for work. Celebrating everyone’s hard work during 2018 is certainly a lot of fun; but getting everything in place for a great night is also no easy task. There’s a lot to consider when organising a Christmas do – and the most important thing is ensuring your colleagues’ safety.

It’s critical that you take the necessary precautions and adhere to good event security and safety practice when organising your event. We’ve listed seven tips that will help you run a safe and successful Christmas party. By sticking to these, you can keep your team safe – though not from embarrassing themselves with dodgy dancing and bad karaoke.

 

1. Be Alcohol Aware

When there’s a free bar and the bottles of prosecco are flowing, it’s easy to miscalculate and get carried away with the festive celebrations. However, from an event organiser’s perspective, alcohol can cause issues that go beyond embarrassment.

Alcohol lowers inhibitions and alters our sense of risk. This means people who’ve had one too many may be tempted to do things they normally wouldn’t – like dance on tables, climb on scaffolding or even take part in slanging matches. As such, it’s a good idea to keep an eye on how much your guests are drinking, and to intervene when you think someone’s had too much.

 

2. Keep A Guest List and Plan Seating

Check and double-check you have an up-to-date record of RSVPs. If you’re allocating people to tables, make sure you’ve thought about whether the people sitting next to each other have things in common. If someone new is attending — someone who doesn’t know anyone yet – try to pair them with someone you know will be able to keep a conversation going.

Make sure there’s an accurate guest list at the venue’s entrance or the restaurant’s front of house so that uninvited people are unable to enter. You should consider hiring security officers to monitor who enters and leaves the venue, and to ensure no unwanted guests try to attend.

 

3. Keep an Eye Out for Theft

Theft may seem unlikely in a public place such as your Christmas party; but even bags and coats left on chairs or at the side of the room whilst everyone’s on the dancefloor gives opportunists a chance to swipe valuables. So, make sure people know where the cloakroom is and ensure security staff are positioned close-by.

 

4. Make Allowances For Dietary Requirements

Make sure your guests have informed you about any food allergies, intolerances or dietary requirements before the big day. This will allow you to adequately prepare and avoid any unfortunate (and even potentially dangerous) reactions.

Your kitchen staff should be aware of all these issues, and should take the necessary steps to ensure no cross contamination takes place – including preparing food in a separate part of the kitchen for guests who have special dietary requirements.

 

5. Epilepsy/Hearing/Sight impediments

It’s important that you heed advice for organising events so that people with epilepsy or other impairments relating to hearing or sight won’t be at risk of or suffer unduly. Precautions as simple as reduced strobe or LED lighting, considering music volume, or planning for people with guide dogs/assistance can go a long way.

Churchill security can help you run a safe event by deploying officers trained in first aid and health and safety to add an additional safety layer and to ensure guest comfort. Having properly trained security personnel at your party also means help is on-hand straight away.

 

6. Car parking and Strategic Planning

Make sure that there’s a car park close by or designated parking for those who may want to stay sober and drive home. If you are expecting disabled guests, make sure that there is wheelchair access into the venue and enough space to move around freely inside.

It is also a good idea to consider where the venue is in relation to guests – how will they get to and from home? If you choose somewhere quite far from work or home, check what public transport is available and ticket costs for relevant areas.

 

7. Enjoy yourself!

Remember: it’s a party, you can let your hair hang low and relax. Drink responsibly, eat well, dress to impress (or not) and congratulate yourself on a successful, safe Christmas party. Just make sure you don’t let yourself get too carried away and mistakenly tell your boss you’ve got a “few things” you want to get off your chest, as there’s a chance your work load might increase …

 

 

Churchill Security is a leading provider of security services across the country and has been providing event security for over 20 years. Get in touch today for a free, no-obligation quote.

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John is highly motivated and an asset to Churchill's team with over eight years of experience within the industry. As a director in the company John is responsible for managing the client relationship team, John ensures that every client is listened to in order for Churchill to provide the best, high quality, cost-effective service that meets their specific requirements.