From conferences and trade shows, to gigs and festivals, it’s crucial that organisers put in place good security measures. Having a good security plan will put your attendees’ minds at rest – as well as your own – and could even reduce insurance costs.
Unfortunately, security is one area where event organisers are not spending enough. According to Eventbrite, event organisers typically spend only 13 percent of their budgets on security. And this means that their security practices may not be up to scratch.
To ensure that your event is properly protected, we’ve listed five event security tips.
When choosing a venue, it’s important that you keep security in mind. A good venue will already have emergency strategies in place – including well-lit emergency exits, evacuation plans, access for paramedics and contingency plans. If the venue is providing staff, these individuals should be properly trained to respond to basic security situations – so make sure you check.
If you’re planning to host your event outside, ask the landowner if they have security procedures in place. If not, you will have to implement your own.
Depending on what sort of event you’re organising, the security threats you are likely to face will be very different. Look at your event, and assess what sort of security issues you may encounter based on capacity, attendees, venue and the nature of your event.
A good security assessment will uncover any weak points in your security plan and enable you to put in place more robust procedures ahead of the big day. You should also put in place a number of contingency plans to deal with different types of situations – including medical emergencies, the arrival of uninvited guests, poor weather and technological failures.
Before your event begins, let your team know about any specific security concerns you have, and ensure that they are aware of their role in your security plan. It is essential that all team members understand the emergency response protocols that are in place as well as your evacuation plan. Team members should also know what the venue’s capacity is and how many people are expected to attend.
Verifying the identity of everyone who enters your event is essential. Failure to do this may result in the confusion around tickets, your event going over capacity and even the admission of individuals presenting a legitimate security threat.
Create a comprehensive list of everyone who will attend your event – including staff. If you’re allowing walk-ins, create a process that verifies people quickly and efficiently. If you’re handing out name tags, inform guests that they should wear them at all times.
To ensure your event is safe, it’s best to hire the professionals. Event security guards will be able to assist with all of the above, as well as help create security procedures ahead of your event, ensure compliance, set up perimeter security (including fences and gates), monitor guest lists and provide access control, monitor your event and properly respond to any security issues on the day.
Churchill Security is an established event security company and can provide comprehensive show and event security solutions across the UK. Established in 1993, Churchill Security possesses a wealth of security experience and can provide security for any type of event.